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JANUARY 2019

 

In This Issue:

New Oregon Form W-4 for 2019

By Diane McBride, Director of Finance and Accounting
Cascade Employers Association
[email protected]

Due to changes in federal tax laws, using federal Form W-4 allowances for Oregon withholding calculations may no longer result in the correct amount of withholding for Oregon tax purposes.

The Oregon Department of Revenue (DOR) recently released Form OR-W-4, Employee’s Withholding Allowance Certificate, for the purpose of determining adequate allowance claims for Oregon. Employees with an existing “Oregon-only” federal Form W-4 don’t need to change their allowances for Oregon unless they revise their federal Form W-4 after January 1, 2019.

Employers should provide Form OR-W-4 to their employees for claiming Oregon withholding allowances anytime federal Form W-4 is used. Further information for Oregon employers can be found here.

And for your convenience, the new federal Form W-4 (2019) is available here.

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Five Things You May Not Know About Ioka Farms –
Featured Member

By Gayle Gilham, President
Cascade Employers Association
[email protected]

This sixth generation farm is located in the Silverton Hills of Oregon. Did you know...

Ioka Farms logo
  1. Martin Doerfler, with his son Joseph and Joseph’s wife Mary, arrived in Oregon in 1877 and began farming their land with a focus on small grain crops. Joseph and Mary raised seven children, with four of their boys (Jake, Joe, Frank and Alexander) staying in the area to continue their farming legacy.
  2. Alexander and his wife Alice had two children, Shirley and David. They settled down to raise hogs, turkeys and Hereford cattle. David urged his father to buy him his first combine at age 10 and they began farming Bentgrass on a portion of the family farm. When David was 14 they were working the whole farm and began leasing additional land. In 1961 David married Rita, and a couple of years later David graduated from Oregon State University and began farming full time with Rita and his father.
  3. In 1968 Shirley, David’s sister, and her husband John Duerst, joined the farm and the name Ioka Farms was formally adopted. The Ioka Farm name was coined by David’s father and came from the Chinook Indians, who had camped on the farm many years ago. Ioka means “a thing of loveliness, or a cherished piece of land noted for its beauty, health and natural fertility.”
  4. Each family had three children and all have been part of the farm’s growth and diversification. Their vision is for future generations to continue the family farm.
  5. Today, three generations manage Ioka Farms as a comprehensive grass and forage seed farm and seed processing plant. The farm has over 5500 acres of contracted varieties of perennial ryegrass; hard, fine and tall fescues; Meadowfoam; small grains; hazelnuts; and timber and Christmas trees.

Cascade is proud to feature Ioka Farms, a symbol of pride of the families that have tended the land for well over 100 years.

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Hot Compliance Question

By Jenna Reed, JD, General Counsel and Director, Compliance Services
Cascade Employers Association
[email protected]

Question: Yesterday, I observed an employee that was kind of stumbling around and seemed a little confused. This morning another employee reported that they thought they smelled alcohol on the same employee’s breath yesterday. Is it okay if I send them for a reasonable suspicion drug test today?

Answer:  No, unless you have reason to believe that the employee is presently impaired while performing work today.

Reasonable suspicion testing requires specific and observable performance and physical indicators that the employee is presently impaired. It doesn’t sound like you have any indicators that the employee is presently impaired in order to justify a test. However, consider having a conversation with the employee about your concerns over your observations yesterday.

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HR Stats You Should Know

By Jenna Reed, JD, General Counsel and Director, Compliance Services
Cascade Employers Association
[email protected]

12%. According to Gallup, 89% of employers think people leave for money. The reality is that it's only 12%. So why the disconnect?

Maybe, it’s because employees tell you they’re leaving for pay because they don’t want to tell you the truth. They might be worried about the consequences if they tell you the truth. Why burn that bridge if they don’t have to?

The reality is that dissatisfaction with pay is usually a symptom of something else like lack of clear expectations, little or poor feedback, no opportunities to grow and develop, or lack of accountability. Do you know how your employees feel? In a market with 3.8% unemployment finding and keeping talent is its own specialty area and knowing where you stand should be considered a priority.

Now might be a good time to conduct a comprehensive employee engagement survey to figure out your strengths and where you might need some improvement.

If you want to learn more or want to schedule your employee engagement survey, just let us know. We’re happy to help.

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Both-and-ness: An Important Concept for Resiliency

By Erin Bair, Director of Training and Organization Development
Cascade Employers Association
[email protected]

Human beings are predisposed to view the world through an “either-or” lens. Either something can be one thing or another – seldom both. Or so it is frequently thought. However, one of the key hallmarks of resilience is being able to embrace the possibility of two competing yet coexisting states. While not a “real” word (yet?) I think understanding the philosophy of “both-and-ness” is essential in cultivating resilience and coping with stress.

One of the reasons why this concept is important is because it is related to being able to learn from experiences, another hallmark of resilience. Feeling empowered to learn from an experience helps us from feeling like a victim. While there is much outside our individual control, deciding to learn from an experience – no matter how painful – can enable someone to process their feelings in a helpful way.

For example, if I need to have a difficult conversation with someone, say I need to let a direct report know that they are underperforming in a key area, it would be tempting for me to purely focus on the fact that I dread the conversation. It is likely to take less of a toll on me, however, if I can reframe the experience in a more positive way.

While preparing for the conversation, I can remind myself that though I dread the conversation and fear that it will go poorly, I can also view it as an opportunity to help my direct report and gain more experience having performance-related coaching conversations. As I become nervous prior to the conversation I can remind myself that though I’m nervous and afraid of failing I also feel courageous for doing it anyway and hopeful it will go well.

It’s important to make the distinction that I am not suggesting one focus only on the positive aspects of a situation. That would be Pollyannaism and invalidate legitimate feelings I have. I will likely make matters worse if I berate myself for feeling nervous or feeling dread. Telling myself, “I shouldn’t feel this way” or “I should be more confident and courageous” is unlikely to help reduce the stress I am legitimately feeling.

For some reason, we get locked into thinking that we can’t have it both ways. We can only be courageous or fearful. Perhaps this is why we’re so familiar with either/or in our vocabulary. In truth, there is always the option of letting it be both if we make the space available for it.

Learn more strategies for resiliency at our February 20th training.

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Are you Prepared for an Emergency? A Few Apps You Should Consider

Guest Article By: Safety Northwest LLC
safetynorthwest.org

Here is a list of resources that can be useful in an emergency situation. We suggest that you put all of these apps in a folder on your cell phone marked 911 so they're all together. Also, make sure your emergency contact number is available from the locked screen of your phone.

AMERICAN RED CROSS – ALERTS
Text GETEMERGENCY to 90999

Monitor weather and hazard conditions in your area - or area of loved ones. Check to see if loved ones are safe, and let them know you’re safe.

  • Preparedness and critical emergency info accessible even without mobile connectivity.
  • Flashlight, strobe light, and audible alarm.
  • Map with open Red Cross shelters.
  • Spanish available.

FEMA – ALERTS
Text ANDROID to 43362
Text APPLE to 43362

  • Real-time alerts from the National Weather Service for up to five locations nationwide.
  • Emergency safety tips for 20+ types of disasters.
  • Locate open emergency shelters and disaster recovery centers in your area.
  • Emergency kit checklist, emergency family plan, and reminders.
  • Spanish available.

FIRST AID – AMERICAN RED CROSS
Text GETFIRST to 90999

  • Simple instructions for first aid scenarios.
  • Expert advice for everyday emergencies.
  • Call 9-1-1 from the app.
  • Videos make learning first aid fun and easy.
  • Safety tips for everything from severe winter weather to earthquakes.
  • Safety information accessible even without mobile connectivity.
  • Interactive quizzes allow you to earn badges.
  • Available in Spanish.

PET FIRST AID
Text GETPET to 90999

Veterinary advice for everyday emergencies. Features:

  • Toggle between cat and dog content.
  • Simple instructions for emergencies.
  • Advice on administering medication, time to say goodbye, behavioral help and how to act in a disaster situation.
  • Early warning sign checklist for preventive care.
  • Locate emergency hospital.
  • Size-specific CPR techniques.

We hope you never need to use these apps, but better to be prepared than caught off-guard.

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